Grant Golf Board June Minutes

Minutes
Grant Golf Board
Regular Meeting
June 25, 2008

The regular meeting of the Grant Golf Board was called to order by President Kevin Poppe at 8pm. Attending were board members: Jim Kemling, Tim Meyer, and Jarod Burge. Also in attendance was Course Superintendent, Shawn Stutzman. Two other board members, Jorje Geisert, and Ryan Richmond, arrived at 8:10 pm and 8:30 pm respectively. The meeting was held at the Grant Golf Course Club House.

Business Conducted:

• The minutes of the previous meeting were reviewed.

• Jim presented the Monthly Financial Report See Attached.


• Shawn presented the Superintendent’s Report. See Attached.
Comments/Discussion of Report:
The board directed Shawn to obtain an estimate amount
that would be needed to repair the second mower. If
reasonable, the board would like this mower repaired.

It was decided to let the pond dry up and try to retrieve
donated material for the liner. It is hoped that this
can be done this weekend.

Yardage measurements will be done so work on a
reconfiguration of the red tees, to include another
par three and par five, can be considered. Also,
lengthening the blue tee box on #6 is being
discussed.

Shawn also mentioned that he will try to email the
board updates regarding repairs, sprinkler issues, watering,
mowing, etc so the board has the necessary information
to respond to the membership’s concerns.

• Jarod reported on the Men’s League. There are 23 teams playing, including the high school team. This fall the board will review the policy of young men playing in the league. Jarod mentioned that the on-line scoring is very helpful and organized. Another issue for review this fall will be the possibility of restricting the number of teams in the league, or other options, such as playing more than one night a week or using a bye week system. Any ideas would be welcomed.

• Tim gave a report from the tournament committee. He would like to find a different date for the Benchwarmer’s Tournament for next year to allow for a greater number of entrants. The couples’ tournament that was held on June 22, 2008 was very successful, with 15 teams (60 people) playing. Regarding the Club Championship Tournament that is scheduled for July 20th, Ryan ( the tournament director) asked for input about making this an open tournament to attract more people. The board agreed that Ryan can pursue any format he feels will work.


UNFINISHED BUSINESS:

• The Schmitt stall, which is prepaid until 2012, is being occupied. The family will leave their cart in this stall.

• At this time, the cart path construction on #8 will temporarily cease, and the forms pulled up and the ground leveled and everything cleaned up. When more funds become available, the project will continue in the fall.

• The Family Driving Range Yearly Pass will be tabled until next spring.

• The Chamber After Five held at the Grant Golf Course on May 16, 2008 was well attended and enjoyed by all. Kevin submitted an invoice to Great Plains for their portion of the sponsorship. Payment is expected shortly.

• According to Shawn, there is an adequate supply of scorecards to last through this season. This will allow the board to finalize plans for changing yardages, contacting the advertisers, and researching different styles of cards that scores the entire 18 on one line without folding the card back.

• The lean-to portion of the clubhouse was painted to match the rest of the inside by Connie. It looks very nice and clean.

• It has been suggested that the east side roof of the club house could be inexpensively done with steel roofing. This project and discussion will remain as “in consideration” as the board deliberates repair or rebuild of the clubhouse.

• New clubhouse update:

Jim, Tim, and Jarod will form a Finance Committee to explore funding options.
Ryan, Kevin, Jorje, and Shawn will form a Structure Committee to investigate floor plans, cost, etc. Both committees will meet in a special meeting to be held July 16, 2008 at 8pm at the Clubhouse. City Superintendent, Tyson McGreer will also be invited to attend.


NEW BUSINESS:


• Ryan made all the necessary arrangements for on-line banking for the Golf Course Account. He presented all the passwords and user ids to Jim.

• Ryan made a motion to allow pro-rating of membership dues one time only to a new member that would be joining sometime after the spring membership deadline. The dues would be divided by seven ( the number of golfing months) and November would be considered the last month. The discussion that followed indicated that this would possibly attract new members that move to Grant later in the summer. Jarod seconded this motion and the membership approved by voting aye.

• Kevin reviewed the results of the online survey that was sent to existing and previous board members. There was good feed back from this survey. The board and superintendent will follow up on areas that are indicated that could be better. Another survey will be sent later in the year to see if there is improvement.

• One member has been a bit frustrated with his cart stall assignment. Shawn will look into the matter and make sure this member has a permanent stall space.

• The board has authorized Shawn to post signs reminding the membership that there can only be four persons on each hole during the weekends. The board will support the superintendent with the enforcement of this policy.

• The clubhouse hours are 10am to 6pm. Shawn will make arrangements to open the clubhouse earlier on Tuesday mornings for the ladies’ league. There are several people who will be staffing the clubhouse. Each staffer will be educated and reminded that only persons 19 or older can sell alcoholic beverages.

• The next regular meeting will be July 23, 2008, at 8pm at the Grant Golf Course.

• The meeting was adjourned at 10:30 pm.